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Plan and prep checklist for a birthday party

5 Tips for Planning and Preparing Your Birthday Blowout

With a Practical Checklist

A birthday party should always be special. When a significant milestone is coming up, it means it’s time to begin planning and preparing well in advance, particularly questions of size, location, and entertainment.

To take some of the stress off your hands, we’re sharing these five tips to best plan and prepare for your party. With our handy checklist we’ll also help you keep track of things.

Extensive Party Planning Checklist

Tip 1: Book the venue early.

In the search for the perfect party location, it’s important to start ASAP. Depending on the setting and size of the celebration, begin about 2-3 months beforehand. When booking the venue, pay attention to the proximity of holidays; many locations are booked out long in advance around these times. If you’re celebrating with a smaller circle of kith and kin, a restaurant or café is probably best. Depending on the number of guests, you can reserve just a few tables or whole private party rooms. Many hotels also offer such facilities. If the budget is tight and guest list small, your own garden or home are also a comfortable alternative.

For a landmark jubilee, you can also choose a more unusual venue. Special locations, like castles or a boat with a show beneath the stars, are quite popular for such events. Always keep your budget in mind and read the fine print. Hidden costs, such as after-cleaning or drink packages, are not necessarily included in the initial offer.

Tip 2: Send Personalised Invitations

Once you’ve determined the date, venue, and guest list, you can begin inviting your guests. A great way to begin is by designing your own invitations. Give your creativity some freedom while making use of our many templates and design possibilities. Our “single greeting card, folded” or the “folded greeting cards, classic”, which can be ordered in practical sets of ten, make great invites. When designing your cards, don’t forget to include on them the occasion, date, and location of your party, and ask that your guests RSVP. This will make planning much easier, particularly when you’re calculating numbers for food and drink.

Design your own invites

Tip 3: Keep Your Guests in the Loop

You can’t always include every detail in your invitations. It may be necessary to provide directions or accommodation details for those guests who will have to travel far to attend. Make these details available to your guests online—on a website, Facebook, or in a chat group, for example. This has the advantage of keeping the information in one place while informing all guests quickly and uncomplicatedly of all the important details.

Tip 4: Set a Theme

Make your birthday party an unforgettable event by finding an exciting theme for the celebration. Regardless of what stage of life you’re entering, the options are endless for all birthday kids, whether a “Pirates of the Caribbean” party with cocktails, treasure hunt, and dress code, or a medieval celebration over a hearty feast.

Tips for planning and celebrating a birthday party

Tip 5: Food Keeps Body and Soul

It’s not a party without the right rations. Whether a three-course meal or buffet, make sure when selecting food and drink that there’s something for everyone. That includes those with allergies or particular preferences, such as vegetarians. Also, it’s just as important to remember for beverages as with food. In considering quantities, create a food plan and compare this with the number of guests you expect—800 grams of food is typically reckoned enough for the average adult, for children 200 grams. With this rule of thumb you can now easily estimate the amount of food you’ll need, although this could grow or shrink depending on party type or diversity of the fare you’d like to offer. Parties beginning after 7 p.m. typically require less food than those beginning around midday.

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